The Springfield, Virginia Youth Club, Inc. (the “Club or “SYC”) reserves to itself the right to suspend or expel any director, employee, coach, parent, child or other member for a violation of the Club’s: 1)Equal Opportunity (E.O.) Policy; 2) Child Protection Policy; or 3) Code of Conduct. The SYC also reserves the right to suspend any director, employee, coach, parent, child or other member who poses a threat to children or other people, or for conduct detrimental to the Club (including but not limited to illegal drug use, alcohol abuse, conviction of a felony involving violence, etc.) .
I. First Hearing. Before suspending or expelling any person, the SYC will give the individual a hearing. The hearing board will consist of three directors selected by the President of the Club.
A. Notice. The individual threatened with suspension or expulsion shall be given three (3) weeks notice of the hearing in writing. Notice shall be deemed to have been served and given when deposited in the United States mail, certified mail, return receipt requested, or deposited into the custody of Federal Express Overnight Delivery Service, addressed to the party who is the subject of the hearing. A copy of these procedures will accompany the notice sent for the hearing.
B. Hearing Location and Time. Unless the Club and the individual threatened with suspension or expulsion mutually agree to a different time and/or location, all hearings will be conducted between the hours of 9 am and 8 pm at the Club’s corporate headquarters located at:
7075 Newington Road
Unit-G
Lorton, VA 22079.
C. Right to Present Evidence/Legal Counsel. The individual threatened with suspension or expulsion shall have the right to present evidence and/or speak on his or her behalf. He or she may also be accompanied by an attorney, providing that the Club receives written notice five (5) days before the hearing that the individual threatened with suspension or expulsion will be accompanied by an attorney. Written notice that an individual will be accompanied by an attorney may be mailed or hand delivered to the Club’s corporate headquarters (see address above).
II. Appeal. If the individual threatened with suspension or expulsion does not agree with the decision of the three (3) person board, he or she may appeal to the entire SYC Board of Directors.
A. Time to Appeal. A request for a hearing (appeal) before the entire SYC Board of Directors must be received at the SYC corporate headquarters (see address above) within thirty (30) days of the decision of the three member board. The appeal must be in writing and state the grounds for the appeal.
B. Notice. The individual requesting a hearing (an appeal) before the entire SYC Board of Directors shall be given three (3) weeks notice of the hearing in writing. Notice shall be deemed to have been served and given when deposited in the United States mail, certified mail, return receipt requested, or deposited into the custody of Federal Express Overnight Delivery Service, addressed to the party who is the subject of the hearing. A copy of these procedures will accompany the notice sent for the hearing.
C. Hearing Location and Time. Unless the Club and the individual requesting a hearing (appeal) before the entire SYC Board of Directors mutually agree to a different time and/or location, all hearings will be conducted between the hours of 9 am and 8 pm at the Club’s corporate headquarters (see address above).
D. Right to Present Evidence Legal Counsel. The individual requesting a hearing (appeal) before the entire SYC Board of Directors shall have the right to present evidence and/or speak on his or her behalf. He or she may also be accompanied by an attorney, providing that the Club receives written notice five (5) days before the hearing that the individual requesting the hearing will be accompanied by an attorney. Written notice that an individual will be accompanied by an attorney may be mailed or hand delivered to the Club’s corporate headquarters (see address above).
III. Emergency Action. The President and/or the Board of Directors has the right to temporarily suspend any director, employee, coach, parent, child or other member, before a hearing, if the President and/or the Board of Directors believes it is necessary to protect a child or prevent serious harm based upon a threat of physical violence or harm.
