The Springfield, Virginia Youth Club, Inc. (“the SYC” or “the Club”) is deeply committed to protecting all children participating in the Club’s programs.  It is the Club’s policy that a coach must remain at a playing site or practice field until all children on the team are picked up by either their parent or guardian.  The Club believes this policy vital to ensure the protection of children in the SYC.

The SYC will not permit abuse of this child protection policy. The Club’s coaches are volunteers who give generously of their time and must have their time respected by the children’s parents or guardians. Accordingly the Club supports their coaches in situations where a child is repeatedly not picked up in a timely manner.  

The Club’s policy states that if a coach asks a parent or guardian more than twice to pick up their child at the scheduled conclusion of practice or matches and they continue to arrive late (10 minutes or more), the coach can report this situation to the SYC as follows:

 q       If there are more than two occurrences of a parent picking their child up late, it is the responsibility of the SYC coach to report these  “late pick ups” to their SYC Sport Commissioner and the SYC Office Manager.

 q       The SYC Office Manager will contact the parent or guardian, provide a copy of the Child Pick-up Policy and advise them that they are in violation of said Policy. The SYC Office Manager will inform the parent or guardian that if the child is to continue in the sport program, he/she must be picked up on time

 q       If the child is picked up late after this notification, the coach must report it immediately to the Sport Commissioner and the SYC Office Manager.

 q       The Sport Commissioner will bring the problem before the members of the Board of Directors for consideration in barring the child from the sport. Upon reaching a decision to bar the child from the sport, the SYC Office Manager will advise the parent that their child has been dropped from the sport’s program due to their failure to comply with The Pick-up Policy after being issued a warning.

 q       A parent or guardian may file a written appeal to the SYC Board of Directors if he or she believes that the child’s barring from the program was unwarranted. 

 q       Failure of a parent or guardian to comply with a child being dropped from the program may result in suspension or expulsion from the Club.